Kernel Systems USAData reconciliation
Match records by employee identifier, period and location, based on available interfaces and agreed source data.
HR · PAYROLL · OPERATIONS
Resolve exceptions.
Before payroll closes.
Bring time records, schedules, absences and leave into one review workflow. Kernel assesses your ERP interfaces and builds integrations and tailored workflows around the systems your team already uses.
Discuss my workflow ↗The gap may be between your systems.
An absence may appear in time records before the schedule is updated. A shift change may need review before payroll processing. When each team keeps a different spreadsheet, people spend time reconciling versions and deciding which record to trust.
What we can implement
Exception workflows
Organize discrepancies for review, with defined rules, ownership and approval steps.
Integration and action
Combine reports, BI tools, Kernel Analytics or custom applications. ERP write-back depends on APIs, permissions and validation.
Retail experience in Brazil: sales and staff schedules
For a supermarket chain in Brazil, we developed a web application that manages sales and staff schedules, bringing together working hours, absences, vacation and other workforce events. The client is anonymized. This is evidence of operational software experience, not a payroll implementation or a promise of savings.
Start with one clearly defined workflow.
In an initial 20-minute conversation, we review the workflow, systems and owners. If there is a fit, we propose a diagnostic or pilot with scope, price, timeline and acceptance criteria defined in advance.
Practical guide: what to check before integrating
- Choose one reporting period and one location for the pilot.
- Define the source for each field and the key linking records.
- Separate master-data, period and approval discrepancies.
- Validate results with payroll users and the system owner.
- Compare review time, rework and unresolved items before and after.
Do we need to replace our ERP?
Not necessarily. Feasibility depends on your existing interfaces, permissions and business rules. Technical assessment comes before the proposal.
Does integration calculate taxes or guarantee compliance?
Not by itself. Payroll rules and obligations must be defined and validated by your responsible specialists. Technology supports controls; it does not replace specialist review.
Can we start without real employee data?
Yes. Initial discovery can use field definitions and fictional examples. Later access to real data requires an agreed purpose, scope and permissions.